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HELP · TROUBLESHOOTING · 3 MIN

"I submitted a memory and it vanished"

It didn't vanish — it's waiting for review. How pending, approved, aside, and needs-clarification work, and why the pause exists.

Try this first

  1. Don't resubmit — the memory arrived. New contributions land in a pending state, visible to the archive's steward but not yet published.
  2. If you're a contributor, give the family a little time; someone reviews new memories personally, and "personally" sometimes means "after work on Thursday."
  3. If you run the archive, check your review area — the missing memory is almost certainly sitting there waiting for you.
  4. If a question came back instead of a published memory, that's the needs-clarification state: the steward wants a detail ("which uncle?" "roughly what year?") before it goes in. Just answer it.

What's going on

Every archive has an approval setting: review everything, publish trusted people automatically, or publish everything as it comes. Whatever the setting, a submission that isn't visible yet is pending — held, safe, and awaiting a human. Two kinds of submissions are always reviewed no matter the setting: anything from a child contributor, and anything touching a sensitive topic.

A memory can also be set aside — kept in the archive but deliberately not displayed. That's a curation choice, not a deletion; set-aside memories still exist and can be brought back. Nothing a family member contributes is ever silently thrown away.

OUR PROMISE

A submitted memory is never lost between "send" and "published." Pending, aside, and needs-clarification are all kept states — the archive holds it the whole time.

If that didn't work

If a memory truly isn't in the review queue and the contributor is sure it was sent, write to [email protected] with roughly when it was submitted and by whom, and we'll go looking.

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Still stuck? [email protected] — a person reads every message.

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DearestEllie is an independent service operated by Michael Davis in Wilmington, North Carolina. It is not a 501(c)(3) organization. Contact: [email protected]